An Overview of Department

 

The Commissionerate of College Education was set up in 1958 for the administration and development of higher education in the Rajasthan State . In 1958 there were only 40 Colleges (24 Government, 13 Aided And 03 Unaided) under the Control of the Commissionerate. The Commissionerate is working under the control and administration of the Commissioner of College Education, Rajasthan, Jaipur.

          The Commissionerate plays an important role in bringing about the quantitative and qualitative improvement in the higher education in the State. The main function of Commissionerate is to supervise the functioning of the colleges in the State and to regulate their administration according to Government rules.

 

The budget distribution and the control of expenditure in Government Colleges is  done by Commissionerate. Apart from this  the Grant-in–aid is also provided to 71 Non Government Colleges.  The placement of teaching and non-teaching staff, service matters and the academic control of all colleges is done by the Commissionerate .

 

The Commissionerate helps the colleges in obtaining development grants from the U.G.C. and also helps in implementing programmes like N.S.S., Scouting, youth Programmes etc. It also provides grants for organization of the academic conferences and seminars. The deputation to refresher courses and other academic programmes is also done by the Commissionerate .

 

The Commissionerate is having six zonal offices situated at Ajmer , Jodhpur , Udaipur , Bikaner , Kota and Jaipur. The. Department of Higher Education is being administered at Secretariat level by Principal Secretary, Deputy Secretary,  Asst. Secretary and one OSD.

 

The Commissionerate has 27 officers and deal with (a) UGC (b) 11 Universities  (General Education) (c) 4 Deemed Universities (d) 120 Government Colleges (e) 700 Private Colleges. (f) 71 Aided Colleges.

 

TABLE – 1

  Functions of Department  

The Head Office of College Education Department has been briefly explained in the ensuing paragraphs :  

Establishment Section:  

Establishment section maintains detail of the officers/ employees, working in the Department. There are approximately 5316 teaching staff / officers and 3128 non-teaching  employees working in the Department. All transfers / promotions of lecturers of the department are monitored by this section. New recruitment for various posts are also processed by this section. Other work related to the personnel section includes :

·                           Personnel Information's of Lecturers

·                           Postings Details of Lecturer

·                           Pay scale / Fixation etc.

·                           Deciding  seniority of the Lecturers/ Employees.

·                           Service Details for DPC  

Planning & Coordination Section  

Planning section undertakes the work of planning, monitoring and coordination between the Commissionerate and the colleges. Work related to plan expenditure of government colleges is carried out. Information and proposals from various government colleges related to opening of new colleges, subjects, posts and up gradation of colleges is obtained and compiled at Commissionerate level. These proposals are sent to government for approval. The important functions undertaken by planning section are as follows:  

1.         Workload - College wise and Subject wise Workload

2.         Building - Construction and Repair of college and hostel building

3.         Sanction and Monitoring of Boys/ Students funds.

4.         Quarterly Reports - Information regarding Mahavidyalaya Vikas Samiti, Self Financing Schemes, College Infrastructure, Teaching and Non Teaching staff, Results of various faculties and overall remarks of principal.

5.         Self Assessment Proforma - It is duly filled by the principal regarding the status and overall grading is done accordingly.

6.         CM Announcements

7.         Budget  - Information obtained regarding :

·                     Expenditure (Plan)

·                     Proposals of New Colleges, Subjects.

·                     Proposals for improvement in existing colleges.

·                     Up gradation of Colleges

·                     Proposals for BFC (Plan and Non Plan )  

UGC Schemes and DEVELOPMENT Grants  

All Government and Private colleges registered under 2(F) and 12(B) of 1956 Act of UGC are directed to apply for various schemes of UGC and Commissionerate monitors for proper utilization of funds and data is obtained regarding:

(i)       Proposals for various schemes of UGC  -

To enhance academic potential among lecturers the following schemes are implemented :

·         Teacher Research Fellowship

·         Major and Minor research projects

·         Post-Doctoral Awards

·         Cultural Exchange Programmes

·       Research Work Shops / Seminars / Conferences

·         Grant for Visually Handicapped Persons

(ii)     Development grants for the development and improvement of college infrastructure.

(iii)    Special grants for : (a) Young colleges registered in X plan (b) Colleges situated in educationally backward areas (c) Women's Hostels

(iv)    Career Oriented Schemes and Network Resource Centre Scheme.

(v)     Other Schemes.

(vi)    Utilization of funds

(vii)    Submission of income and expenditure and audited utilization certificate to the UGC, New Delhi .

(viii)    NAAC - Monitoring of the colleges to be assessed and accredited by NAAC.  

STATISTICS SECTION  

The information is obtained (booklet sent by the Commissionerate ) from all colleges. This information helps in evaluating the present status of each college and for allotment of new subjects and sections. The information is compiled at Commissionerate level and sent to state government, central government, MHRD etc.  

The major functions (Data Collection and Compilation) of this section are as below :  

• Students Enrollment (Class wise, Category wise, Subject wise)
• Teaching Staff Position
• Hostels Details
• Students Results
• MHRD  data
• New Colleges/ Subjects

  Academic Section:  

Nomination of lecturers to state and out of state orientation and refresher programmes, seminars, symposiums, workshops, conferences and other training programmes are dealt with from the academic section. This information is useful for lecturer promotion.

The academic section also deals with formation and implementation of admission policy of students. The representation of various matters related to issues like the student union election, hostel admission, NSS and NCC programmes, sports and other co-curricular activities also fall under Academics. Smooth effective and fair conduction of university examination in all the 120 govt. colleges of Rajasthan is another function of this section. Computer education is yet another significant aspect of academic section. The foreign scholarships awarded to students are also forward from this section. Directions for holding terminal tests in colleges have also been given by the academic section.  

Legal Section:  

The Legal Section maintains records of the entire legal cases filed in the  Supreme Court, High Courts, Civil Court , District Courts, session courts or tribunals. The cases are usually related with employees of the Department. All details like Court wise details,  OIC wise details,  decision, contempt of each case is maintained in the section.  

Accounts Section:  

The major function of the Accounts Section is related to allocation and monitoring of budget to the Govt./ Aided colleges and offices related to the Department. The expenditure made by the Govt./Aided colleges and related offices is monitored on monthly basis by this section. Financial reports of Plan and Non plan budget prepared by this section monthly/quarterly/Annual basis. It also processes salary of the head office of the department. It also conducts audits of the accounts of the related colleges. Auditing and finalization of funds related to aided colleges. Checking and approval of all fixation cases of staff of 120 Government colleges, 71 aided colleges. Monitoring for all pension cases, special audits about embezzlements, thefts, misappropriation of Government money and other financial irregularities. Reconciliation of expenditure of all 120 Government colleges, 71 aided colleges, Sangeet sansthan, school of Arts, Universities and N.S.S. Comments about rules and financial issues, compliance of internal audit reports, monitoring and compliance of A.G. audit reports, draft paras, Factual reports and P.A.C. recommendation. Implementation of scholarship schemes. Auditing of utilization of U.G.C. grants and issuing U.Cs.  

Personnel Section:  

The Personnel section is dealing with Principal, Vice-Principal and Non-Gazetted staff for DPC / Seniority / Screening purpose and compilation of ACR's of  Rajasthan Education Service officers (Collegiate branch) and employees.